An Overwhelming To-Do List? Time it, Trim it, Transform it.
I decide how much time I have right now (e.g. on my calendar) to work through this list of tasks.
Let’s say that I have 1 hour right now.
What are the important tasks (from the to-do list) that I would be wise to fit into this time that I have now? I don’t necessarily have to complete the tasks I choose— I can simply make some progress on the important tasks.
Mark those important items, e.g. add a star next to it or make it Priority 1.
Trim the rest of the to-do-list: Delete them, make them optional, or remove or postpone the due-dates.
I then get started with those important tasks.
Before I do that, I remind myself that my state is my top priority (and not any of these “important” tasks.)
Therefore, I transform my relationship to the moment by doing a quick energy reboot.
Then I can work on those tasks from a higher perspective, about what is truly important.
Another process I use that is complementary to the above:
This allows me to have specific times in my calendar to work on specific categories of tasks.
Then, when I’m working on a category of tasks, I will use Time it (already done), Trim it, Transform it.
Let me know if one or both of these systems are helpful to you, or if you have another process that helps you to work with a long lists of tasks.
To receive the newest content once a week, or his best content once a month, Subscribe to George Kao’s Email Newsletter.